School Email Tour

Detailed Features List:

Email Addresses
Automatic Updates
Email Aliases
Distribution Lists
Domain Names & Hosting
MX Records & Hosting

Email Addresses

School Email automatically configures email addresses for all users, teachers get the following email addresses:

Firstname.Surname e.g. John.Smith@StJohns.humber.sch.uk
Initial.Surename e.g. J.Smith@StJohns.humber.sch.uk
Title.Surename e.g. Mr.Smith@StJohns.humber.sch.uk

For pupils, the following naming scheme is used:

Prefix.Firstname.Surename@schooldomain.sch.uk e.g. stjo.Jack.Collins@StJohns.humber.sch.u k< br />
Your school domain will depend on you schools setup, see Domain Information

Schools can add additional email addresses using the School Email Portal, see Aliases

Email Accounts

School Email creates one mailbox account for every user in your school, depending on which package the school subscribes to. We also create Office, School Diary and Day Book accounts for each school. If you need to add additional users to School Email this can easily be done using the School Email Portal.

Automatic Email Address Updates*

Updating users every time someone new starts at your school can be a real chore. We have created a small client that installs on to the admin server to update new users straight from your school MIS system. A list of new accounts and passwords is emailed to the schools office account every morning, the system will even let you know if the updates are not been received by us. These updates are done securely over the internet and transmitted data is always encrypted.

* Automatic updates are only available for schools running Captia SIMS and Serco Facility CMIS

Aliases

An alias is just another name for an email address; you can add additional aliases to any user of school email. For example, the head teacher may want the email address: head@schooldomain.sch.uk. You can login to the School Email Portal and add this (and any other) alias.

Distribution Lists

Customised Distribution lists can be created in the School Email control Panel. You can add users within your school and external users to one distribution list that will be displayed in Address Books for each member of staff.

As a part of the automatic updates, School Email will automatically create groups for all staff, admin staff and class groups. These are all accessible from the global address list.

Pupil cards

These cards are designed to aid teaching and learning. The cards are small business like cards for the pupils to use, that contain the pupil’s login name, email address and password for School Email.

Domain Names

All schools own domain names; usually they are schoolname.lea.sch.uk. Sometimes schools will buy additional domain names for their school such as schoolname.co.uk. School Email supports multiple domain names for email accounts and in addition to you own school domain(s), we will assign the following email addresses to all users:
Username@jnrmail.com
Username@pemail.me
These email addresses will be assigned to every user that signs up to School Email completely free.

DNS Hosting

School email offers DNS record hosting for schools. Schools often would like to purchase a different domain name for their school like schoolname.com. We can setup School Email with a new domain or if your School currently owns a domain name we can transfer it to our service and mange it for you.

MX Records

MX records tell email services on the Internet where to send your email. If you want to use School Email with your current domain name you will have to change your MX records to point to our servers. This can either be done by someone at your school or we can take care of the process for you, which usually takes 2-3 working days.